For property management companies
Get paid for what your portfolio has taught your team.
Years of work orders, renewals, owner reports and resident conversations record how your team keeps buildings running and owners informed. AI labs pay for that kind of record. We license selected records on your behalf, keep tenant information out and negotiate the best available price.
Systems we often see
- AppFolio
- Yardi Breeze
- Buildium
- Rent Manager
- Entrata
- RealPage
- Propertyware
- Microsoft 365
- Google Workspace
Partner estimate for qualifying records: $100K to $1M+. Buyer interest and value are not guaranteed.
- No files or logins to start
- You pay nothing unless a license is signed
01 Why AI labs care
What your records show that AI can’t do yet.
AI can explain a lease clause. It still struggles with day-to-day property judgment: triaging a 2 a.m. leak, choosing between a repair and a replacement, pricing a renewal when rents have moved, explaining a budget variance to an owner. Your records show those calls across units, buildings and years.
What makes property management companies’ records valuable
- Maintenance histories that tie the same unit, equipment and vendor together over years
- Owner reporting that explains budgets, variances and capital decisions
- Renewal and turnover workflows with outcomes attached
- High-volume service requests triaged, dispatched and closed
02 Workflows
The work with the most value.
Buyers look for complete pieces of work, start to finish. In your industry, these are the strongest.
Maintenance and work orders
Requests, triage, vendor dispatch, invoices and follow-up, including emergencies after hours.
Leasing and renewals
Pricing decisions, renewal offers and negotiations, and how each one turned out.
Turnovers and make-ready
Move-out inspections, scopes, vendor schedules and the days-vacant math behind each decision.
Owner reporting
Monthly statements, variance explanations, budgets and capital project recommendations.
Vendor management
Bids, insurance certificates, scheduling and performance issues with contractors.
03 Connected records
One piece of work, followed end to end.
This is what connected history looks like, and why it’s worth more than any single file.
Illustrative exampleInvented details. Not client data.
An after-hours leak, handled end to end
- Maintenance requestWork order 30917: a resident reports water coming through the ceiling at 1:40 a.m.
- On-call notesThe on-call tech traces the leak to the unit above and shuts off its supply line.
- Vendor dispatchA plumber arrives at 7 a.m. and replaces a burst washing machine hose.
- EmailThe manager sends the owner photos and a $1,240 estimate for the drywall below.
- Owner reportThe repair is approved, the hose type is flagged for replacement building-wide and the cost appears in the monthly report.
Each record is routine. Together they show how a team protects a building, its residents and an owner's money. Resident, owner and vendor details are replaced before anything is shared.
04 Privacy and rights
What stays out, and what’s reviewed first.
Every industry has its own sensitive material and its own rules. For property management companies, these come first.
Always excluded or removed
Before anything is shared, these stay out entirely or are replaced.
- Tenant screening, credit and background reports
- Applicants' and residents' Social Security numbers, IDs and income documents
- Accommodation requests and other information tied to protected characteristics
- Bank details and payment account numbers
- Resident, owner and vendor names and contact details (replaced with consistent stand-ins)
- Gate codes, lockbox codes and passwords
Rights reviewed before any records are shared
Tenant screening reports
Screening reports are consumer reports under the Fair Credit Reporting Act. They're obtained for a specific purpose and may not be used for another, so they stay out of scope.
Owner agreements
Management agreements can make some property records the owner's or restrict how they're used. They're reviewed owner by owner to decide what can be included.
Resident privacy and fair housing
Resident files can include sensitive personal details and information tied to fair housing protections. Personal information is removed, and sensitive categories are excluded entirely.
This isn’t legal advice. We flag what we find and encourage you to have your own counsel review. How records are protected
05 How it works
From first conversation to signed license.
We negotiate on your behalf and manage the process. You approve every term, and you pay nothing unless a license is signed.
- 01
Start with a conversation
Tell us about your business, the systems you use and how far back your records go.
No files or logins needed - 02
Agree on what’s in scope
Together we decide what’s included and what stays out. Rights and privacy are reviewed before anything is shared.
You set the boundaries - 03
Bring offers to the table
We present your opportunity to AI labs, compare the offers and negotiate price and terms.
We negotiate for you - 04
Approve and get paid
Nothing moves until you sign. Records are prepared and delivered under the terms you agreed.
Your signature, your call
06 Questions
Questions from property management companies.
New to this? Start with our plain-English guide to licensing business data.
Do property owners have to agree?
Sometimes. It depends on your management agreements and which records are involved. Your own operating records, like maintenance processes and vendor workflows, are often easier to include than owner-specific files. Agreements are reviewed before any records are shared. This isn't legal advice, so your counsel should confirm.
Which property management records are most valuable?
Histories that connect: a unit's maintenance record alongside the vendor invoices, owner approvals and renewal outcomes. Several years across many properties is what buyers look for.
Will residents' information be shared?
No. Resident names and contact details are replaced, and screening reports, IDs, financial documents and other sensitive information stay out entirely. You approve the scope before anything is prepared.
